There are a couple reasons department may need to request a purchase order:
For additional reference please review the Purchasing Methods Guide.
- Buying Services
- A low-value purchase order used for purchases up to $5,000
- A high-value purchase order used for purchases of over $5,000.
- A purchase order blanket which pays out a specific part of the purchase order for a period of one year until the whole value of the purchase order is paid out.
*purchase orders can take 2-6 weeks*
*agreement/contracts requiring signature need to be routed to Procurment Contracts team for review*
Payment Works
How to request a purchase order:
- Obtain quote from vendor
- Ensure vendor is set up in in Payment Works
- Submit KFS Standard Requisition
- Fiscal Officer reviews and approves
- Procurement approves and Purchase order is sent to vendor
KFS Requisition:
- Log into ZotPortal
- Find KFS Purchasing
- Click Requisition
Additional Information: Procurement Resources
How to pay final invoice:
Once the goods have been received or the services have been rendered submit the final invoice with PO number to BSO team
BSO will submit the request to Accounts Payable for payment